How to Write an Application Letter (With Example)

In this blog post you will explore example of how to write an application letter.

Whether you’re applying for your first part-time job, an internship, or even a volunteer position, a well-written application letter can make all the difference.

Think of it as your chance to introduce yourself formally and convince the employer that you’re the right fit for the role.

But if writing one feels overwhelming, don’t worry, I’ve got you covered.

Below I have explained how to write an application letter in simple. By the end, you’ll feel confident crafting one that makes an impact.

Explore: 10 Elements of Effective Writing

1. Header Format

The first thing on your application letter should be the header. This contains your contact information, the date, and the employer’s details. It helps present your letter professionally and ensures that the reader knows how to reach you.

Below is how to format the header of your application.

Your Details

At the top left of the page, include:

• Your full name
• Your address
• Your phone number
• Your email address

For Exapmle:

Add the Date

Directly beneath your contact information, add the date. For example:

Employer’s Details

Next, include the employer’s information:

• Hiring manager’s name (if you know it)
• Company name
• Company address

It might look like this:

Formatting your letter properly makes it look polished and organized. Trust me, first impressions matter.

2. Salutation

Now comes the greeting, or “salutation.” The way you address the hiring manager sets the tone for the rest of your letter.

If you know the name of the person hiring, go with “Dear [Hiring Manager’s Name]” (e.g., “Dear Mr. Smith,” or “Dear Ms. Johnson,”).

If you don’t have a specific name, write “Dear Hiring Manager” or “To Whom It May Concern.”

Keep in mind that using a name, if you can find it, feels more personal. Pro tip: Check the company website or job posting for clues about the contact person. A little effort goes a long way!

3. Body Paragraphs

The body of your letter is where all the magic happens. This is your chance to show who you are and why you’re excited about the opportunity.

Paragraph 1: Introduce Yourself

Start by introducing yourself and stating the purpose of your letter. Be clear, concise, and make a connection to the role you’re applying for.

For example:

My name is Muhammad Ahmad, and I am a high school senior passionate about content writing. I’m excited to apply for the Content Writer position at XYZ Company. As this role aligns closely with my skills and career goals.

Keep it short here. The idea is to briefly explain why you’re writing.

Paragraph 2: Highlight Your Relevant Skills

Now, focus on showing how your skills and experiences make you a great fit for the position. Tailor this section to the job description by mentioning specific skills the employer wants.

For example:

Last year, I completed a summer writing course where I mastered different poem writing styles. I also worked on several class projects, including creating marketing content for a mock business. These experiences taught me how to write creative content under deadlines, which I believe is an essential skill for this role.

Think about what makes you stand out. You could mention academic achievements, volunteer work, projects, or internships.

Paragraph 3: Show Enthusiasm

Express genuine excitement for the company and role. Employers want to know that you’re enthusiastic about their mission and not just applying to any random opportunity.

For example:

I’m particularly drawn to XYZ Company because of your innovative approach to sustainable writing. The chance to contribute to your projects while learning from such a talented team inspires me. And I’m eager to bring my creativity and dedication to your company.

This paragraph is where a tailored touch makes a big impression. Show them you’ve done your homework by mentioning something specific about the company.

4. Closing

Your closing should be polite and professional while encouraging the employer to take action, like reviewing your application or scheduling an interview. Here’s how to wrap it up:

• Thank the reader for their time.
• Mention that you’re looking forward to hearing from them.
• Use a professional sign-off.

For example:

Thank you for reviewing my application. I look forward to the opportunity to discuss how my skills can benefit your team. Please feel free to contact me at [Contact & Email].

Sincerely,

Muhammad

Professional closures like “Sincerely” or “Best regards” are always a safe choice.

Example Application Letter

Here’s a full sample application letter so you can see how everything comes together:

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This structure ensures you showcase professionalism while also letting your personality shine through.

Tips for Success

Here’s a recap of the key takeaways:

• Use a professional header and format your letter neatly.
• Personalize the salutation whenever possible.
• Clearly introduce yourself and explain why you’re applying.
• Highlight relevant skills that match the job description.
• Show genuine enthusiasm for the role and company.
• Close the letter respectfully and with proper contact details.

Take your time writing and revising your application letter. A well-crafted letter can set you apart and increase your chances of landing the opportunity you’re after.

And remember, practice makes perfect!